Meerderweert is an educational organization with fifteen different locations. It provides general education and operates a special elementary school. With over 350 employees and the responsibility for educating future generations, you want to devote as much time as possible to the core educational process. Fortunately, Elari can help save time on administrative tasks, allowing them to work more efficiently.
Just one webinar later, and Meerderweert has made huge strides
Did you know that getting started with XML invoice processing in Elari is very simple? XML is the name of a specific format, just like JPEG for images and DOC for documents. So it’s really nothing complicated, even though XML might sound a bit intimidating.
To receive XML invoices, all you need to do is contact a supplier, and we’ll take care of the rest. To emphasize just how easy it is to get started with XML, we’ve dedicated a monthly themed webinar to this topic. Because we provided concrete examples and answered questions during this webinar, our customers were able to get started on their own at their own pace afterward. For the educational organization Meerderweert, the webinar was so successful that they got started right away. We were even able to quote them to encourage other customers to use XML invoice processing.
“Thanks to XML invoices, invoice data is automatically entered into the correct data fields.”
Marrion de Win, Employee at Meerderweert
“We actively reach out to suppliers to ask them to send us XML invoices. This has yielded great results. It makes a real difference because you save time on verification and corrections. The invoice data is imported into the correct fields without errors, which makes the process very smooth,” says Marrion de Win.
Every invoice you process this way counts. The more XML invoices you process, the more time you save and the more time you have left for your core tasks. Kudos to Meerderweert for the close collaboration they’ve established with supplier Reinders Oisterwijk. It’s great to see this partnership between the customer, the supplier, and Customer Success. Together, we’ve taken another step closer to an optimally configured invoice processing workflow.
The benefits of digital invoice processing with XML
Do you still receive invoices by mail? If so, the first step is to start processing digital invoices. You can now receive PDF invoices digitally, but of course, it’s best to start processing XML invoices right away. After that, it’s important to continue optimizing and explore the PEPPOL network: processing XML invoices via PEPPOL is even better. By automating your invoice processing, you shift your focus from performing repetitive manual tasks to monitoring and managing the process. This way, you always stay in control.
“The invoice data is imported to the right place without errors, and that works very well.”
Marrion de Win, Employee at Meerderweert
With XML invoice processing...
- Most invoice data can be fully identified.
- A match can always be made with the corresponding order.
- You can process invoices faster, as noted by Meerderweert.
- You can process invoices error-free.
Time savings and reduced complexity result in faster turnaround times. Reduced complexity also makes the process less prone to errors. All of this combined can lead to significant cost savings.
How do you get started with XML invoice processing?
As soon as your Elari environment is activated, you can get started with XML invoices right away. Suppliers just need to know that they can send XML invoices. In addition, there are a few specific settings that need to be configured, but you decide exactly how to set them up. As an Elari customer, you’ll be fully guided through this. For example, you can watch a webinar that offers advice on setting up Elari. It’s the same webinar that helped Meerderweert make such great progress!
You can also get started right away with articles from the Knowledge base, which contain a wealth of information on processing XML invoices. Of course, our support team is always here to help. When will you get started?
Convinced of the power of digital invoice processing with Elari?
Is working with XML invoice processing still a step too far for you? No problem. Why not just start by digitizing and automating? We’ll optimize things at your own pace. We’d love to talk with you. Contact us whenever it’s convenient for you, or request a free demo right away. We look forward to talking with you about Elari’s invoice processing software.
