With over 25,000 invoices per year, the savings really add up! By automating the digital invoice processing workflow as much as possible, less time is wasted on administrative tasks. This allows Mosagroep to save on administrative costs and free up more funds for education.
Mosagroep: digital invoice processing
Mosagroep is a cooperative of school boards in North Brabant, Gelderland, and Limburg. This organization handles the administrative tasks for its member schools collectively from a central location. Since they started using Elari, it has been clear to everyone where invoices should be sent. As an example, Hans van Driel, then a senior financial affairs officer at Mosagroep, cites the invoices for school maintenance. These costs are covered at board level, across schools.
Invoice processing is clear and error-free
When invoice costs are to be covered at board level, Elari’s setup ensures that they are automatically routed to the school principals for review. If correct, they can then approve them with a single click, and the invoice is automatically forwarded to Hans. He has the authority to approve invoices up to a preset amount. If the amount exceeds his authorization limit, the invoice is automatically forwarded to the executive board. Thanks to Elari Invoice Processing, there is never any confusion about the invoice workflow.
“By correctly linking job profiles and roles, invoices automatically end up with the right person. This prevents confusion and saves time. People don’t have to think as hard or wonder how things work anymore. Elari’s strength lies in how this system is set up. In addition, in the event of an exception, manual intervention is always possible,” says Hans van Driel.
“Fewer manual tasks ultimately mean more money for the schools.”
Hans van Driel, Former Senior Financial Affairs Officer at Mosagroep
More money for education
Thanks to Elari Invoice Processing, Mosagroep has been able to automate many processes. This allows them to save on administrative costs. It starts right at the front end. By linking the email address where invoices are received to Elari, invoices are automatically forwarded. If suppliers submit their invoices correctly, invoices from those suppliers can even be automatically recognized and marked as “safe.” This further reduces the number of manual steps required.
“If you add up all the steps in the invoice processing workflow, it costs us 25 to 35 euros per invoice. With over 25,000 invoices per year, this amounts to significant sums. If you can shorten the processing window anywhere in the invoice processing workflow, that saves time and, indirectly, money. Most importantly, this money isn’t going to administrative costs now, but is being used to support the core mission: providing education to the children,” concludes Hans van Driel.
Want to learn more? Read more about Elari Invoice Processing.
