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Expense

Elari Cards and Kas & Pas

Employee expense reports cost time and money: searching for receipts, advancing funds, processing reimbursements, limited oversight, and insight only after the fact. Elari Cards solves this with a unique combination of smart software and payment cards, providing immediate visibility into expenses and automating the administrative process.
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The benefits of Kas & Pas with Elari Cards

From complete control for the organisation to convenience for employees.

Fully in your own hands

  • The organisation gains full oversight and control over employees' business expenses.

  • PINs, card budgets, and withdrawal limits for payment cards can always be set up by the organisation and changed at any time.

Real-time insight into organisational expenses

  • Whereas expenses reported on expense reports are only visible after the fact, payments made through Elari are processed directly into the digital overview.

  • You have access to various analyses and reports. This provides real-time insight into and control over all of the organisation’s expenses.

Easy for employees

  • No more expense reports: with the app, you can easily submit your expenses by taking a photo of the receipt.

  • No accounting knowledge required: expenses are automatically assigned to the correct general ledger account through the app.

  • With debit, cash, and online payments, employees can use Elari Cards to make purchases for the organisation both in person and online.

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Elari Cards integrates with your accounting software

Export all expense report data to your finance or ERP system with a single click. Receipts, transactions, accountability, approval, and cost centres are automatically linked.

Elari offers standard web services that integrate with the most common financial and ERP applications, such as AFAS, Exact, Twinfield, and Visma Net Financials.
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How it works

Kas & Pas: how does it work?

From payment to expense report in 5 steps

You can request Elari Cards for employees or teams and choose the cardholder name and balance yourself. You can top up the cards periodically at a set time, manually whenever you want, or automatically to maintain a preset balance. Everything is always visible in real time.

Transactions are automatically posted to the correct bank or cash account, even for cash withdrawals. You can easily upload payment receipts through the app. Online payments are further secured with 3D Secure, which helps prevent fraud.

Smart filters automatically categorise transactions under the correct cost type, with proof of payment via the app.

After closing, the digital bank or cash book is automatically forwarded to the person in charge for review. If both the expenses and the supporting documentation are correct, the entries can be transferred to the accounting software with just one click.

The central administration can view the progress for each period, from pending to fully processed, in a single overview. They can also see the closed bank statements that are awaiting review, ready for export, or have already been fully processed.
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Keeping your payment card information secure

Elari guarantees the security of your data with an ISAE 3402 Type II statement and ISO 27001 certification.

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Partnership with Adyen

Elari Cards are made possible in part by Adyen, one of Europe's largest payment providers. Thanks to this partnership, you benefit from a secure, internationally recognised payment infrastructure.

One solution for your financial workflow

Kas & Pas is part of Elari Expense. We also offer Elari Purchase to Pay, which covers the entire procurement and invoicing process. See below to find out which solution is right for your organisation.
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Expense

Provide employees with a smart payment card and automate the entire expense reporting process. No receipts, no forms, just real-time visibility for Finance.
Check out Elari Expense
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Purchase to Pay

From order request to paid invoice: bring control and speed to your entire procurement process. No more surprises on your general ledger account.
View Purchase to Pay

Frequently asked questions about Kas & Pas

Here you'll find answers to the most frequently asked questions.

No, an Elari Card is a payment card with Maestro and Mastercard debit functionality, not a credit card. This means it does not have a credit line: employees can only spend the balance that you have loaded onto the card in advance.

Yes, always. You set up PINs, spending limits, and withdrawal limits yourself and adjust them as needed, without involving a bank.

Yes. Elari automatically records a cash withdrawal as a deposit in the corresponding cash account, so that journal entries from the bank to the cash account remain visible in real time and the corresponding entries always balance.

No, one photo is enough. After a payment is made, the employee takes a photo of the receipt using the app, and Elari automatically links it to the transaction. That makes separate expense report forms a thing of the past.

That depends on your organisation and the number of users. Elari uses a fixed implementation fee and a pay-per-use model, so you only pay for what you actually use. View pricing here.

Yes, Spend Cloud is now called Elari, and Spend Cloud Cards are now called Elari Cards. The software and Kas & Pas remain unchanged and work just as you're used to.

Want to learn more about Expense?

All the benefits of Kas & Pas, Elari Cards, and expense reporting, clearly laid out.
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