How feasible is it to transition from a traditional approach to digital invoice processing? And even to XML invoice processing, with 3-way matching in the near future? For Sofitel Legend The Grand, this is already a reality, thanks to the strong support they receive from Elari.
From traditional invoice processing to a digital process
In the past, The Grand still used traditional methods, so the entire invoice processing workflow was done manually. PDF invoices were even printed out before being approved and processed. “With Elari, our entire process has now been digitized and improved,” says Marcel Botman, Director of Finance at The Grand.
Elari integrates with various accounting software programs
One of the main reasons The Grand chose Elari is its “customizable import/export” integration with their accounting software. Since Elari can integrate with so many different software programs, you can choose Elari without having to switch accounting software.
“The integration with the Acom accounting software was quickly implemented thanks to close collaboration.”
Edwin, Account Manager at Elari
Account Manager Edwin says: “Marcel and Marco from The Grand, Acom, and our colleague Hein-Jan have achieved something we’re incredibly proud of. Kudos to the entire team that contributed to this. This opens up opportunities for various other clients both within and outside the hospitality industry.”
“The preliminary phase went well, communication was pleasant, the implementation went quickly, and the collaboration was just great,” adds Marcel. “It’s truly fantastic how quickly my colleague Marco and Hein-Jan from Elari stepped up to get this done within a month. It’s great to win an Elari Shout-Out as a compliment on top of the pleasant collaboration.”
Are you curious to know if Elari can also integrate with your accounting software? Read more on the accounting software page.
“Thanks to Elari, we save at least 20 hours a week on administrative tasks. That’s 0.5 FTE.”
Marcel Botman, Director of Finance at The Grand
80 fewer hours of admin per month
Marcel: “We’re very satisfied with Elari. Invoice processing is fully up and running, making the work less time-consuming and much more enjoyable. We’re now actively implementing Elari’s procurement software to achieve similar efficiency gains there as well.”
Since 2023, The Grand has also been increasingly using XML invoices. As a result, they’re experiencing the benefits of 100% order matching, a faster and simpler invoice processing workflow, cost savings, fewer errors, and more. “Marco proactively reaches out to suppliers to get that XML processing up and running. He’s really great,” Marcel notes.
With the analysis features in Elari, an upward trend in XML invoice processing is clearly visible. It’s no surprise that The Grand received an Elari Shout-Out. Thanks to Elari, they’re saving at least 20 hours per week on administrative tasks. That’s well over 80 hours per month, or 0.5 FTE.
Curious about what savings are possible for your organization? Read more in the invoice processing download on this page or request a free demo right away. We’d be happy to tell you more.
