Smart contract management software
-
Prevent unwanted contract renewals
As soon as a contract is about to expire, Elari automatically sends a notification to the person responsible for the contract, well before the notice period expires. -
A single digital archive for all contracts
Every contract is clearly organised in Elari’s digital archive, with access rights precisely defined by department, position, or location. -
Contracts linked to invoices
By linking contracts to invoices, you can maintain a real-time overview of outstanding financial obligations. -
Audit-ready reports
When preparing for an audit, Elari lets you retrieve all the necessary reports directly from the digital archive with the click of a button.
Keeping track of obligations and budgets
Linking obligations to contracts gives you constant, real-time insight into their current status. This ensures that cost and budget overviews always provide an up-to-date picture, exactly what you need when making strategic decisions.
- Project Accounting: Link obligations to projects or specific project phases, and view the complete, up-to-date financial status for each project.
- Automatic notifications: Receive an automatic notification as soon as a budget is exceeded, without having to check it yourself.
- Link obligations to invoices: Post invoices against obligations and let Elari automatically code and classify them based on that information.
Everything you need for a completely touchless process.
Elari Purchase to Pay consists of multiple modules that you can deploy flexibly, depending on your process. With three package levels, you can choose exactly what fits your organisation: integrate just one, or work in a fully integrated environment, all within a single platform.
Here's how Elari processes each contract
1. Add / register
Elari processes scanned paper contracts and digital PDFs in the same way. By grouping contracts, you can easily give employees access to multiple contracts at once.
2. Evaluate
After registration, a contract is automatically sent to the person responsible for contracts. Once the information has been verified, the contract is immediately added to the digital archive.
3. Automatic alerts
Elari keeps track of the notice period for each contract, not you. As the renewal date approaches, the person responsible for the contract automatically receives a notification, giving them enough time to make changes, renegotiate, or cancel.
How a touchless process works in practice
A purchase order, the shipment, and the invoice are automatically compared. If they match, Elari processes the invoice without a manual review.
